How To Take Your Intranet From Good To Great
Most organizations have an intranet to facilitate communication, collaboration, and knowledge sharing amongst their workers. It usually serves as a centralized hub for options comparable to:
- News and occasions – offering a option to share firm information, bulletins, occasions, and different updates in a well timed method. More clear communications can promote a extra optimistic tradition.
- Policies and procedures – a centralized location to retailer all insurance policies, procedures, and tips. These are vital rules that set the tone and ensure everyone seems to be on the identical web page.
- Self-service workflows – empowering workers to carry out duties comparable to requesting break day or ordering enterprise playing cards themselves.
You can tailor and supply content material that the workers want and need. Ask the workers what kind of knowledge would make the intranet extra related and significant for them. Having the suitable content material is an effective first step. You can take your intranet from good to nice by making the intranet’s attributes simpler.
Attributes Of A Great Intranet
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The intranet ought to have an easy and intuitive GUI (graphical consumer interface) and be simple for the workers to navigate and use. It ought to have a logical format that permits workers to search out the data and assets that they want simply and shortly. If not, many workers gained’t take the time to determine it out.
Are there different methods you’ll be able to cater the intranet to your workers? For instance, do a lot of the workers work within the workplace? If not, and with the rising use of cell units, make your intranet mobile-friendly. This means formatting the intranet for numerous cell units (e.g., smartphones and tablets) with out compromising consumer expertise or performance.
And final, however undoubtedly not least, the intranet ought to have sturdy safety to guard delicate knowledge and make sure that solely approved workers have entry to particular content material. All workers needs to be authenticated and have some kind of role-based entry. For instance, entry to HR-related knowledge needs to be strictly restricted.
Benefits Of A Great Intranet
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A well-designed and well-implemented intranet can present many advantages to workers. One of the largest advantages is the convenience of knowledge saved in a centralized repository. It’s a one-stop store making it simple for workers to entry the data (single supply of fact) they want conveniently and shortly.
Next, it’ll be simpler to keep up and maintain content material present. This facilitates efficient communication and collaboration throughout the complete group. There are even particular instruments comparable to blogs, chat options, and dialogue boards that may be leveraged. If the group has a number of areas, everybody receives the posted info on the similar time.
When you might have an intranet that gives related and present content material that workers need, it can enhance worker engagement, which is able to result in higher adoption. And while you present options comparable to recognition packages or suggestions mechanisms to present workers a real voice, they may actually really feel valued.
But if the workers aren’t engaged or actively utilizing the intranet, then your intranet might have enchancment. Instead of guessing what the issue could be, ask the workers! After all, you’ve made a sizeable funding (each in time and monies) to create and preserve the intranet.
Maybe a bunch of the content material is outdated or irrelevant. Or the GUI is complicated, too complicated, or not mobile-friendly. Besides soliciting worker suggestions, you’ll be able to recurrently overview efficiency and metrics comparable to clicks to assist establish areas that want enchancment.
Proactively take the time to ensure the intranet is efficient and aligns with the workers’ wants. This can, in flip, can take your intranet from good to nice, and result in elevated worker productiveness, satisfaction, and general organizational success.
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